We only have 24 hours in a day. That’s it. Because of this, we need to make the best of our small window of awake hours each day. This is where time management skills come into play. It’s no secret that having strong time management skills is a priority for all professionals, no matter the career field. It may sound silly to spend time discussing these skills, but having them can help everyone become more productive in their job, which in turn helps your business find successful growth.
Before beginning with time management tips, however, we first need to discuss the outcomes of poor time management skills that are commonly faced by businesses, especially small businesses. These ideas listed below are the difficulties that follow if you are not managing your time properly or effectively. Can you relate to any of these?
So, how can can these outcomes be improved? Check out these 6 time management tips to help improve productivity!
This is an important part of time management. Recording tasks on your calendar creates personal accountability. It’s a helpful reminder of what you need to accomplish during that day or specified time period. Marking your calendar also helps professionals become strategic with their time. We need to see the big picture before focusing on smaller details. If planning weeks in advance is overwhelming, then creating a weekly to-do list is also beneficial.
Remember to not replace quantity with quality. We can’t give our best effort to tasks if we’re always adding commitments or not allowing enough time to complete the assigned tasks. When this happens, we begin to rapidly work through our lists to complete tasks. Do not be afraid to say no!
As busy professionals, we can add too many obligations into life. We need to realize that we can’t do everything on our own. Asking for help gives us the opportunity to focus on the current to-do lists. Are you currently overwhelmed? Check in with your family and colleagues to see if they can help!
We need breaks to avoid feeling overwhelmed. Spending too much time on one task can cause a loss in focus. It’s recommended to take a break every 50-90 minutes from our work. This gives our minds a chance to regenerate throughout the day.
What should you do on a break? Get away from your screens! Take a short walk if the weather is nice. This is beneficial if you work in an office that doesn’t have windows. Reading a book, having a brief chat with a friend, even some light stretching is also great.
We might not be able to add hours into the day, but we can create more awake time. Studies show that waking up early makes you more productive during the day. The math also shows that waking up an extra hour earlier each day provides 15 more days per year. If you’re not able to wake up an hour early, then set a goal for 15-30 minutes.
There’s a lot you can get done when you wake up early.The morning is the perfect quiet time to read, workout or eat a filling breakfast before beginning the day. Our minds are less distracted in the morning, which helps us to focus easier throughout in the day. It can be difficult to switch up our sleeping routine. However, it is possible. Build an early morning habit slowly. Begin by going to bed earlier!
Delegate your work during the day by assigning time for each task. Just like documenting work on a calendar, a timer gives personal accountability. Telling yourself “I’m going to work on this for 20 minutes” will help you stay on task. Even if they’re tasks you don’t enjoy, committing a specific time towards work can provide motivation to get it done.
These are a few suggestions to improve time management. Remember, it takes time to hone your skills! If you find yourself struggling in one of these areas, start small. Begin implementing little changes in your weekly routine and see what works. Don’t let a busy schedule keep you overwhelmed. Anyone is capable of balancing their time to improve productivity throughout the day.
Time management skills in the office is crucial for a successful, functional business. Here at Treefrog, we use large, detailed calendars because it helps keep the team informed of upcoming projects. We take breaks throughout the day for bonding time and regeneration. We allot specific time to projects throughout the week for better balance. Time management is a major component of how we can help our clients and allows us to be productive on a daily basis.
Treefrog Marketing is an advertising agency focused on small business and located in Lafayette, Indiana. We specialize in strategic marketing and advertising, graphic design, web design, social media, SEO and more. For more information, please visit our website. You can also connect with us on Twitter, Facebook,LinkedIn, Google+ and Instagram.